Job Purpose
Provision of administrative and office support to Banijay Rights team.
Responsibilities
- General administration, i.e. filing, photocopying, scanning, (establishing electronic filing systems where needed)
- Running errands and collecting post in Shepherd’s Building and distributing within Banijay Rights
- Liaising with group Facilities and building management on building access/parking/post/passes for staff
- Ordering business cards, office supplies and other divisional stationery as required
- Assisting Finance teams with FedEx coding, signing of tax forms, sending tax forms out to clients when needed and updating tax form tracker
- Sending items nationally and internationally using FEDEX and Transworld courier account
- Easy Track invoice processing for various teams
- Assisting IT team with administration, locating equipment, keeping IT tracker up to date, liaising on staff equipment needs and website/showroom requests
- Keeping the office floor in a tidy position and assisting with any desk moves and set-ups
- Assisting Legal and Business Affairs with contracts/document processing and filing
- Working with the Executive Assistant on divisional event organisation and social events
- Assisting the Executive Assistant with travel arrangements
- Greeting clients and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
- Other duties as required.
Knowledge and Skills Required
- Must be a team player and work cooperatively with other administrative staff to ensure overall objectives achieved
- Excellent time keeping
- Forward thinker
- Strong attention to detail
- Proficient computer literate skills, with strong experience of office software packages (i.e., Word, Excel, and PowerPoint)
- Strong written and verbal communication skills
- Friendly and approachable manor with a positive, can-do attitude
- Interest in the TV industry and how it operates